Not an employer? See Frequently Asked Questions for Job Seekers.
Step 1. Visit the Login or Register on HFOJobs page and choose Post a Job. Complete the registration form and you will receive an automatic e-mail asking you to confirm your e-mail address.
Step 2. Log in to your employer profile, and you will see your My Jobs dashboard. At the right, select the orange Add Job button. The prompts will walk you through adding and publishing the position.
Step 3. The job posting will appear on your dashboard with a status of Pending. Your first job posting will be sent to the HFOJobs team for approval before becoming live on the site. You will receive an e-mail notification with the live link as soon as your posting has been approved.
Both employers and job seekers must be logged in in to view posting details and application instructions.
Look for a job: Job seekers may receive information about programs and services offered by HealthForceOntario based on the information provided in their registration.
Post a job: Employers can create and manage postings.
Tip: If you identify as both a job seeker and an employer, we recommend that you register twice and maintain separate HFOJobs accounts for your job search and your postings. Note: you must use different e-mail addresses for each account.
If you did not receive a confirmation e-mail, please check your junk/spam folder and ensure that you are checking the correct e-mail account.
Send an e-mail to firstname.lastname@example.org if you are still unable to login or if you cannot locate your confirmation e-mail.
Whenever possible, it is recommended you change the user profile details prior to the employee’s departure from the organization. This can be done by logging into HFOJobs with the current user account and editing the name, e-mail address, and other details on the My Profile tab.
If the user is no longer at the organization and you cannot access their account, contact HFOJobs for assistance with changing the profile details.
Telephone: 416-862-2200 ext. 6
Toll-Free: 1-800-596-4046 ext. 6
The HFOJobs team will ask for written confirmation/approval from the organization before making any changes to an existing profile.
You can post jobs for multiple organizations using one employer profile.
When posting a job, you will see a drop-down list of previously approved organizations. Select the organization for which you would like to post a job and click Next. If the organization is not included in this list, select Add a new organization and click Next.
The first posting for each new organization will appear on your dashboard with a status of Pending while it is sent to the HFOJobs team for approval before becoming live on the site. You will receive an e-mail notification with the live link as soon as your posting has been approved.
HFOJobs supports publicly funded employers in Ontario to post opportunities for:
Physician Assistants (PAs) support physicians in a range of health-care settings and work alongside physicians, nurses and other members of inter-professional teams to provide patient care PAs provide a broad range of medical services under the supervision of a physician.
Upon completion of an accredited PA education program (Canada or US), certified PAs work in a variety of clinical settings. For more information about the PA role, please visit HealthForceOntario’s Physician Assistant page or the Canadian Association of Physician Assistants.
The job description in a PA posting on HFOJobs must include requirements for hiring a PA certified or eligible to be certified through the Physician Assistant Certification Council of Canada (PACCC).
Sometimes a position could be filled by a health professional in one of several different professions that is supported on HFOJobs. E.g. a Care Coordinator position would be appropriate for a nurse, occupational therapist, or physiotherapist.
Job seekers search based on their own profession filter and will not see positions created under other profession filters. So, the easiest way to be sure job seekers can find a posting that could be filled by applicants from different professions is to create one posting for each profession qualified to apply for the role.
If the position you are posting for can be filled by a physician with training in different specialties, you may want to create one posting for each specialty qualified to apply for the role.
Because family medicine positions can have many areas of focus, employers can select a practice type such as Comprehensive, Clinic only, etc. Should a position be intended for a particular area of focus, we recommend choosing Practice Type = Other and specifying the details in the description and subject (if appropriate).
Tip: If you cannot find the specialty you are looking for, it may be listed as a subspecialty. E.g. if you are posting for Gastroenterology, first choose Internal Medicine as the specialty, and then Gastroenterology as the subspecialty.
Tip: If the position is for an administrative role or academic role you can select “Other incl. Administrative Positions” under specialty.
Every posting must be associated with one Organization and one Site.
Every time you post a new job, you will either create a new organization or select an existing organization. Then you will either create a new site or select an existing site for that organization. E.g. Organization = ABC Hospital, and Site =John Street Site
Organization Name: The organization should be the name of the employer.
Tip: Search by Employer Name for job seekers is based only on the Organization name.
Site Name: Each organization can have one or more sites. The site specifies the address for locating your posting accurately on the map.
Tip: Site Name appears beside the Organization Name in the job posting.
To edit a site, choose Edit beside any posting and then Edit Address. Editing a site will modify that information for every posting that is associated with that site. When a site is edited, it will be sent to HFOJobs for approval.
Tip: You can sort and filter your postings by Organization/Site in your My Jobs dashboard.
Enter a complete and accurate address for your site. Google might provide suggestions to help map your site; you have the choice to either continue with the address you entered or edit the address based on suggestions.
If the location on the map is incorrect and you are unable to fix the address, please contact email@example.com or 1-800-596-4046 ext. 6 for assistance.
Every posting needs to specify a Job Type, based on the employer’s definition.
Tip: If a position could be either full time or part time, choose Full Time or Part Time and the position will appear in both types of job search.
A locum physician assumes another physician’s clinical duties on a temporary basis. Locum postings can be one of three different types:
Northern Specialist Locum Programs (NSLP) and Rural Family Medicine Locum Program (RFMLP) refer to locum programs administered by HealthForceOntario. If a locum position has not been pre-approved for one of those programs simply choose Locum.
When creating a locum job posting, you will be required to create at least one date range.
We recommend that you enter shorter date ranges that more accurately reflect your need and approach to locum planning. The job seeker will be able to view all the date ranges in a list as part of the posting.
There are two comment fields in each Locum Date Range. Use of these fields is recommended but not mandatory:
Close this date range: If you want to close a date range before the dates have passed, find the posting on your My Jobs dashboard and click Edit. Choose the Locum Dates tab, and click Edit beside the appropriate date range. Check the box beside Close this date range and click Save.
To ensure that postings remain current on the job board, they cannot have an expiry date more than six months in the future. If you do not select an expiry date, it will automatically default to 90 days from the current date.
You can change the expiry date at any time, or let your posting expire automatically. You can also renew the posting after it expires by changing the expiry date.
When you register, you are given the option of receiving an e-mail notification when your job posting is about to expire. You can review or change this preference in the My Profile tab.
Physician locum postings do not have an Expiry Date field like other postings. Instead, each date range expires on its end date, and the posting expires when there are no active date ranges.
Please choose from the most applicable option from list of compensation types to reflect the method of compensation for the position. Include any additional compensation details in the job description field.
Practice Type applies to Family Medicine jobs only. For all other physician jobs, please leave this field blank.
Family Medicine practice type options include:
Tip: ED = Emergency Department, LTC = Long-Term Care, OB = Obstetrics and Gynecology, AN = Anaesthesia, and Other is appropriate for house calls, surgical assist, palliative care, etc.
This field will be set automatically based on the location of the job. If a posting is ROS-eligible, the position would allow candidates to meet ROS contract obligations with the Ministry of Health and Long-Term Care.
Some positions may include a teaching or research opportunity at a local university, college or institute or through distributed education.
Supervision refers to a College of Physicians and Surgeons of Ontario (CPSO) requirement for physicians who are eligible for restricted registration through one of the CPSO’s registration policies. Organizations able to provide supervision may attract a larger pool of license-eligible candidates and thus increase the possibility of successful recruitment.
See CPSO Guidelines for College-Directed Supervision for further information, or e-mail firstname.lastname@example.org.
We strongly suggest that you keep your posting clear and concise, while entering as much detail as possible. Double-check all the details and make sure that you’ve included clear instructions for how to apply.
Recruitment Essentials: a toolkit written by recruiters, for recruiters.
An effective posting title serves as a headline, drawing job seekers’ attention and enabling them to determine at a glance if they are qualified for the position. There is a 68 character limit for this field.
Employers considering candidates who are not Canadian citizens or permanent residents may need to apply to Service Canada for a Labour Market Impact Assessment to support the issuance of a temporary work permit. Proof of advertising and recruitment efforts must be submitted with a Labour Market Impact Assessment application.
Service Canada requires that job advertisements include the following details:
Use the Job Description field to include any of the above details not listed in a field on the posting template.
See Service Canada’s Temporary Foreign Worker website for further information on Labour Market Impact Assessment as well as the process for hiring a temporary foreign worker in a high-wage position.
Draft: The posting is in progress and has not been published. If it is ready to post, Edit and click Publish.
Pending or Reviewing: The posting has been sent to HFOJobs for review.
Active: The posting is live and visible to job seekers.
Expired: The posting is not live because the expiry date has passed. The posting can be renewed by extending the expiry date and clicking Publish.
Closed: The posting is closed and cannot be re-opened.
Your My Jobs dashboard will show you a complete list of your job postings along with their status. Only postings with the Active status are visible to job seekers.
Sometimes a posting requires approval from HFOJobs staff before it can go live on the site. If you click Publish and the posting status becomes Pending or Reviewing, it has been sent to HFOJobs for review.
There could be various reasons for this:
If your posting expires before the position has been filled, you can renew by logging into your employer account, clicking Edit beside the posting, and extending the Expiry Date.
If you allow the posting to expire, and then extend the expiry date, when you click Publish:
Active duplicate postings are not permitted on HFOJobs.
Tip: “Duplicate” means multiple postings that reflect the same opportunity(ies) - not simply postings that have identical content.
HFOJobs monitors posting activity looking for duplicate postings and other inconsistencies. If the agency finds duplicate postings, they will be closed on your behalf and you will be notified by e-mail. HFO urges you to review your current postings to ensure you do not have duplicates.
If HFO continues to find duplicate postings created by one poster, the agency will activate a setting that requires all postings for that poster to be reviewed and duplicates will be denied before they go live. This will last for a minimum of six months.
In your My Jobs dashboard you can centrally manage all of your postings. You may use the filters provided to sort the jobs you want to see. You can sort by organization, profession, title, or status.
Find the job on your dashboard. Under the Actions column, click Edit to modify posting fields. To save changes, scroll to the bottom of the page and click Save or Publish.
To permanently close your posting, select Close from the drop-down menu beside the posting.
Tip: You can modify the Job Type and Specialty (Medicine) or Category (Nursing) of an existing or cloned posting. Click Edit or Clone next to the desired posting and the first step will allow you to edit the Job Type and Specialty/Category.
Tip: Organization Name and Profession are the only elements you cannot edit in a cloned job posting.
Locate the specific expired posting on your dashboard, and select Edit from the Actions menu. Modify the Expiry Date field in the posting, and click Publish.
Tip: A posting that has been Closed cannot be re-activated.
There may be situations where you need to post multiple jobs that are almost identical in nature. The cloning tool allows you to conveniently copy an existing job.
To copy a posting using the cloning tool, locate it on your dashboard. Under the Actions column, click on the drop-down menu and select Clone. This action will duplicate the posting, which you can then modify as needed. When you have finished, click Publish to post the posting on HFOJobs. Please note this cloned job posting is considered a new posting.
Tip: If you simply want to update the information in your posting or bring it to the top of the search results, it may be better to let the posting expire and renew.
A job search begins by selecting a profession, and initially shows all results for that profession across Ontario. To narrow their search based on criteria - such as type of role, setting, employer, or location – a job seeker selects preferences for one or more filters and updates their search.
An interested job seeker will click on the orange Apply Now button in your posting. He or she will be directed to a new page with the instructions you entered in the How Candidates Apply field.
Be specific about what information you want from the job seeker and how they should contact you.
Tip: You can use this field to refer candidates to a job posting on your website. Please ensure the link is directed to the job posting, not the homepage.
Job Alerts are a free e-mail service that notifies a job seeker of new job postings that match their search criteria. Job seekers can unsubscribe at any time from within the e-mail they receive.
Job alerts are created on the Search Results page.
For your first job alert, you will receive an e-mail asking you to confirm your e-mail address.
There is no limit to the number of job alerts you can create.
HealthForceOntario Marketing and Recruitment Agency (HFO MRA) supports the government’s health workforce objectives and contributes to the planning, recruitment, retention, transition, and distribution of health professionals in Ontario.
Learn about the programs and services offered by HealthForceOntario.
If you have any questions or you need assistance using HFOJobs, a representative from HealthForceOntario will be happy to assist you Monday to Friday from 8:30 AM to 4:30 PM:
Telephone: 416-862-2200 ext. 6
Toll-Free: 1-800-596-4046 ext. 6