Step 1. Sign up as a user on HFOJobs at: https://hfojobs.healthforceontario.ca/en/register. You will receive an automatic email asking you to confirm your email address.
Step 2. Once you have confirmed your email address, or if you are already registered, login to your profile at: https://hfojobs.healthforceontario.ca/en/login/. You will see your “My Jobs” dashboard.
Step 3. At the right, select the orange “Add Job” button.
Step 4. The prompts will walk you through adding and publishing the position.
Step 5. The job posting will appear on your dashboard with a status of “Pending”. Your first job posting will be sent to the HFOJobs team for approval before becoming live on the site. You will receive an email notification with the live link as soon as your posting has been approved.
If you did not receive a confirmation email, please check your junk/spam folder and ensure you are checking the inbox of the email address you used to register on HFOJobs. Send a detailed email to firstname.lastname@example.org if you are still unable to locate your confirmation email.
Whenever possible, it is recommended that you change the user profile details prior to the employee’s departure from the organization. This can be done by logging into HFOJobs and editing the name, email address, and other details on the “My Profile”.
If the user is no longer at the organization and you cannot access their account, contact HFOJobs for assistance with changing the profile details. We will ask for written confirmation/approval from the organization before making any changes to the profile.
You can post jobs for multiple organizations using one profile.
When posting a job, you will see a drop down list of previously approved organizations. Select the organization for which you would like to post a job and click “Next”. If the organization is not included in this list, select “Add a new organization” from this drop down menu and click “Next”.
The new organization will go through the approvals process as detailed above.
The dashboard will show you a complete list of your job postings along with their status. Only postings with the “Active” status are visible to job seekers.
An interested job seeker will click on the orange “Apply Now” button at the top left of your posting. They will either be directed to the job posting on an external web site or they will be provided with contact details and/or instructions on how to apply. When creating the posting, the employer/recruiter selects the option the job seeker will use. Please note that you cannot select both methods.
In your My Jobs dashboard you can centrally manage all of your postings. You may use the filters provided to sort the jobs you want to see. You can sort by organization, profession, title or by status. Please note you must click the “Update” button after selecting a field from the drop-down filters.
Locate the specific job on your dashboard.
To renew an expired posting:
Note: a posting that has been Closed cannot be re-activated.
There may be situations where you need to post multiple jobs that are almost identical in nature. The cloning tool allows you to conveniently copy an existing job.
To copy a posting using the cloning tool, locate it on your dashboard. Under the Actions column, click on the drop down menu and select “Clone”. This action will duplicate the posting which you can then modify as needed. When you have finished, click “Publish” to post the posting on HFOJobs. Please note this cloned job posting is considered a new posting.
Physician Specialty, Nurse Category, and Job Type cannot be edited in a cloned posting.
Note: if you simply want to update the information in your posting or bring it to the top of the search results, it may be better to let the posting expire and renew. See “How do I renew an expired posting?”
Every posting must be associated with one Organization and one Site. Every time you post a new job, you will either create a new organization or select an existing organization, and either create a new site or select an existing site. E.g. Organization = ABC Hospital, and Site =John Street Site
Enter a complete and accurate address for your site. Google might provide suggestions to help better map your site. You have the choice to either continue with the address you entered, or edit the address based on suggestions from Google Maps.
If the location on the map is incorrect and you are unable to fix the address, please contact HFOJobs for assistance.
To edit a Site, choose “Edit Address” from the Actions menu beside a posting. Any edits to the site will impact all postings associated with that Site. When a site is edited, it will be sent to HFOJobs for approval.
Every posting needs to specify a job type, based on the employer’s definition.
If a position could be either Full Time or Part Time, choose “Full Time or Part Time” and the position will appear in both types of job search.
In addition to Full Time, Part Time, and Full Time or Part Time, Physician postings have the options: Locum, Locum - NSLP, Locum - RFMLP. Locum refers to a physician who assumes another physician’s clinical duties on a temporary basis.
The Northern Specialist Locum Program (NSLP) and the Rural Family Medicine Locum Program (RFMLP) are expense reimbursement programs administered by HealthForceOntario. If a locum position has not been pre-approved for one of those programs it should simply be posted as “Locum”.
Learn more about locuming in Ontario.
An effective posting title serves as a headline, drawing job seekers’ attention and enabling them to determine at a glance if they are qualified for the position. There is a 68 character limit for this field.
To ensure that postings remain current on the job board, postings cannot have an expiry date greater than 6 months.
If you do not select an expiry date, it will automatically default to 90 days from the current date.
When you registered, you were given the option of receiving an email notification of when your job posting is about to expire. You can review or change this preference in the My Profile tab. You have the option to renew the posting by extending the expiry date to keep your posting active, or let it expire automatically.
Please choose from the most applicable option from list of compensation types to reflect the method of compensation for the position. Include any additional compensation details in the job description field.
Primary compensation type options for Physician postings include:
Practice Type applies to Family Medicine jobs only. For all other physician jobs, please leave this field blank.
Family Medicine practice type options include:
Note: ED = Emergency Department, LTC = Long-Term Care, OB = Obstetrics & Gynecology, AN = Anaesthesia, and “Other” is appropriate for house calls, surgical assist, palliative care, etc.
This field will be set automatically based on the location of the job. A “Yes” value indicates that the position would allow candidates to meet ROS contract obligations with the Ministry of Health and Long-Term Care.
Some positions may include a teaching or research opportunity at a local university, college or institute or through distributed education.
Supervision refers to a College of Physicians and Surgeons of Ontario (CPSO) requirement for physicians who are eligible for restricted registration through one of the CPSO’s registration policies. Organizations able to provide supervision may attract a larger pool of license-eligible candidates and thus increase the possibility of successful recruitment.
See CPSO Guidelines for College-Directed Supervision for further information, or email email@example.com.
We strongly suggest that you keep your posting clear and concise, while entering as much detail as possible. Double-check all the details and make sure that you’ve included clear instructions for how to apply.
Consider the following elements when you’re writing your posting:
Employers considering candidates who are not Canadian citizens or permanent residents may need to apply to Service Canada for a Labour Market Impact Assessment to support the issuance of a temporary work permit. Proof of advertising and recruitment efforts must be submitted with a Labour Market Impact Assessment application.
Service Canada requires that job advertisements include the following details:
Use the Job Description field to include any of the above details not listed in a field on the posting template.
See Service Canada’s Temporary Foreign Worker website for further information on Labour Market Impact Assessment as well as the process for hiring a temporary foreign worker in a high-wage position.
If you have any questions or you need assistance using HFOJobs, a representative from HealthForceOntario will be happy to assist you Monday to Friday from 8:30 AM to 4:30 PM:
Telephone: 416-862-2200 ext. 6
Toll-Free: 1-800-596-4046 ext. 6